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Hisho & Kanri
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We provide accounting, compliance,
and advisory services.

Annual Compliance

Keep your Private Limited Company legally active, year after year.

Incorporating your company was just the first filing. Every private limited company — active or dormant, profitable or pre-revenue — is legally required to complete a fixed set of ROC, tax, and statutory filings each financial year to stay in "Active" status with the Registrar of Companies. Annual compliance is what keeps that status intact.

Miss a filing and the cost isn't just a late fee — it's ₹100 per day per form with no upper cap, directors risking disqualification under Section 164, and in persistent cases, the company being struck off the register altogether. Most founders hand this over to a compliance team the moment they realise how easy it is to lose track of.

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FY 2025–26 Snapshot Active Status
100%COMPLIANT

Compliance Health

All statutory filings up to date for the current financial year.

AOC-4 — Financials Filed
MGT-7 — Annual Return Filed
DIR-3 KYC — Directors Verified
ITR — Income Tax Filed
Next Filing DueAGM — 30 September
62 Days
The Checklist

Core annual compliances every Pvt Ltd company must complete

These filings apply regardless of turnover, profit, or business activity. Here's the full compliance lineup we track and manage for you, at a glance.

Board Meetings

Minimum four board meetings each financial year, with the gap between any two not exceeding 120 days, properly minuted.

Mandatory

Annual General Meeting (AGM)

Must be held within six months of the financial year-end, where shareholders approve the audited financials and other key resolutions.

Financial Statement Filing — AOC-4

Audited balance sheet, profit & loss statement, and director's report filed with the ROC within 30 days of the AGM.

Mandatory

Annual Return — MGT-7 / MGT-7A

A snapshot of shareholding, directorship, and company structure, filed within 60 days of the AGM.

Statutory Audit

Every private limited company must get its books audited by a practising Chartered Accountant, irrespective of turnover or profit.

Income Tax Return Filing

Company ITR filed annually — by 31 October for entities requiring a statutory audit, along with applicable tax audit reports.

DIR-3 KYC for Directors

Every individual holding a Director Identification Number must complete KYC verification annually, or the DIN gets deactivated.

Mandatory

Statutory Registers & Minutes

Registers of members, directors, and charges, along with board and general meeting minutes, maintained and kept current.

The Cycle

The annual compliance cycle, from books to filings

Here's exactly how one financial year of compliance flows — from closing your books to the final return being accepted by the registrar.

1

Appointment / Confirmation of Auditor

The statutory auditor is appointed or re-confirmed for the financial year before books are finalised.

2

Books of Accounts Finalisation

All transactions for the year are reconciled and closed, ready for statutory audit review.

3

Statutory Audit & Financial Statements

The auditor examines the books and issues an audit report along with the final balance sheet and P&L.

4

Board Meeting — Approval of Financials

The board formally approves the audited financials and authorises the notice for the AGM.

5

Annual General Meeting (AGM)

Shareholders convene to adopt the financial statements and pass any other required resolutions.

6

Filing of AOC-4

Audited financial statements are filed with the ROC within 30 days of the AGM.

7

Filing of MGT-7 / MGT-7A

The annual return covering shareholding and structure is filed within 60 days of the AGM.

8

Income Tax Return & DIR-3 KYC

The company's ITR and every director's KYC are filed to close out the year's compliance cycle.

Applicability

Who needs to file annual compliance?

Annual compliance isn't optional or turnover-based — here's who it applies to, and where a few extra filings might sneak in.

Every Registered Pvt Ltd Company

Applies regardless of turnover, profit, or how much business activity actually took place during the year.

Dormant & Inactive Companies

Even companies with zero transactions must file NIL returns to retain their "Active" status with the ROC.

Companies with Foreign Shareholding

An additional Foreign Liabilities and Assets (FLA) return applies where there's foreign direct investment on the books.

Newly Incorporated Companies

The first annual filing is due even for a partial financial year — incorporation doesn't buy you a compliance-free first year.

Companies Holding Loans or Deposits

Outstanding loans from directors, shareholders, or others may trigger an additional DPT-3 return.

Every Director Holding a DIN

Each director must individually complete DIR-3 KYC every year, independent of the company's own filings.

Paperwork

Documents you'll need for annual filing

Gathering these upfront is the single biggest thing you can do to keep your compliance cycle running without last-minute scrambles.

Audited Financials

Balance sheet, P&L, and cash flow statement

Auditor's Report

Signed report from the statutory auditor

Board Meeting Minutes

Records of all meetings held during the year

AGM Notice & Minutes

Notice, attendance, and resolutions passed

Digital Signature Certificate

Valid DSC of the authorised director

PAN & DIN of Directors

Updated identity records for every director

Bank Statements

Full-year statements for all company accounts

Statutory Registers

Registers of members, directors, and charges

Why It's Worth It

What staying compliant actually buys you

Beyond avoiding penalties, a clean compliance record shapes how banks, investors, and customers see your company.

Avoid Heavy Penalties

Sidesteps the ₹100-per-day-per-form additional filing fee

Maintains "Active" Status

Keeps the company off the ROC's defaulter list

Protects Directors

Guards against disqualification under Section 164

Investor & Lender Trust

Clean filings speed up due diligence and loan approvals

Avoids Strike-Off

Prevents the ROC from removing the company from its register

Fundraising Ready

A compliant history is standard diligence for every investor

Legal Good Standing

Keeps the company's legal rights and protections intact

Stronger Credibility

Vendors, tenders, and clients trust a compliant company faster

The Real Cost

What happens when a filing is missed

The penalties compound quickly, and they don't stop at the company — directors carry personal consequences too.

Late Filing of AOC-4 / MGT-7

An additional fee of ₹100 per day, per form, with no upper cap on the total penalty.

Non-Filing of DIR-3 KYC

The director's DIN is deactivated, with a reactivation fee payable before it can be used again.

Director Disqualification

Under Section 164, directors can be barred from holding directorships in any company for up to five years.

Company Struck Off

Persistent default can lead the ROC to remove the company's name from the register entirely.

Loss of Credibility

Non-compliant status shows up in due diligence, hurting loan approvals and investor confidence.

Prosecution Risk

Repeated or wilful non-compliance can attract prosecution against the company and its officers.

Why Hisho & Kanri

Compliance managed by people who track deadlines daily

We run compliance calendars for companies across India, Singapore, and Malaysia — so nothing gets filed late, and nothing gets forgotten.

Experienced Professionals

Chartered accountants and company secretaries who manage filings every week.

Automated Compliance Calendar

Every due date tracked and flagged well ahead of the deadline.

Transparent Fixed Pricing

Clear packages with no hidden government-fee surprises.

Full Visibility

You see every filing status update, not just a year-end summary.

Dedicated Relationship Manager

One point of contact for every filing, query, and reminder.

Secure Documentation

Your financial and company records handled under strict confidentiality.

FAQ

Common questions about annual compliance

Can't find your question here? Use the form alongside this page and we'll answer it directly.

It's the set of statutory filings — board meetings, AGM, financial statements, annual return, audit, and tax return — every private limited company must complete each financial year to remain in good standing with the registrar.

Yes. Even dormant or zero-revenue companies must file NIL returns — non-filing still attracts the same daily penalty as an active company.

The core forms are AOC-4 for financial statements and MGT-7 or MGT-7A for the annual return — see the Checklist section above for the full lineup.

AOC-4 is due within 30 days of the AGM, and MGT-7 or MGT-7A within 60 days of the AGM, which itself must be held within six months of the financial year-end.

Yes, every private limited company must have its accounts audited by a practising Chartered Accountant, regardless of turnover or profit.

An additional fee of ₹100 per day per form applies with no upper limit, and persistent default can lead to director disqualification or the company being struck off.

Yes, every individual holding a DIN must complete KYC annually — missing it deactivates the DIN until a reactivation fee is paid.

Most filings can be managed by a Chartered Accountant or compliance professional; a company secretary is only mandatory once certain paid-up capital thresholds are crossed.

DPT-3 is an annual return of deposits and outstanding loans, required whenever a company carries loans from directors, shareholders, or other sources on its books.

We run active compliance calendars across three countries, flag every deadline well in advance, and haven't missed a filing for a client yet.