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Hisho & Kanri
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Change Pvt Ltd Company Name

Give your company a new name, without losing its legal identity.

Changing the name of a Private Limited company is a formal process under the Companies Act — it needs a board resolution, a special resolution passed by shareholders, a fresh name reserved through the RUN facility, and approval from the Registrar of Companies. Once approved, the registrar issues a new Certificate of Incorporation reflecting the new name, while the company's CIN, PAN, bank relationships, contracts, and legal obligations continue exactly as before.

What trips most companies up isn't the idea of renaming — it's the sequencing: filing the wrong form, missing the 30-day window for MGT-14, choosing a name that clashes with an existing trademark, or forgetting to update statutory records afterward. Getting the filings and the follow-up right the first time is exactly what a name-change specialist handles for you.

Talk to a Name Change Expert See the Full Process
0Name Changes Filed
0Avg. Approval Time
0Change in CIN or PAN
0First-Attempt Approval
CIN
Unchanged
RUN & Form INC-24 Filing
Same Company, New Name
Current Name Rosewood Textiles Pvt. Ltd.
Approved Name Rosewood Global Pvt. Ltd.

Name Reserved

New name checked & approved via RUN

Resolutions Filed

MGT-14 filed with the registrar

New Certificate Issued

Fresh COI reflects the new name

Entity TypePrivate Limited
Filing FormsMGT-14 & INC-24
Filed ByHisho & Kanri
Why Rename

Common reasons companies change their registered name

A name change is rarely cosmetic — it's usually driven by one of these underlying business or legal reasons.

Rebranding & Business Strategy

Aligning the legal name with a new brand identity after a market repositioning or visual rebrand.

Most Common

Change in Business Activity

The current name no longer reflects what the company actually does, after a pivot or diversification.

Removal of an Objectionable Word

The registrar has directed removal of a restricted, misleading, or undesirable word from the name.

Merger or Acquisition

A merger, acquisition, or group restructuring requires the surviving entity's name to reflect its new identity.

Correcting an Error in the Original Name

A spelling mistake or formatting error from the original incorporation filing needs to be fixed.

Trademark or Legal Conflict

The existing name conflicts with a registered trademark or another company's name, forcing a change.

Change in Ownership or Promoters

New promoters or shareholders acquiring the company often want the name to reflect new ownership.

Group Restructuring

Aligning a subsidiary's name with its parent or holding company as part of a corporate group structure.

The Process

From board resolution to a fresh certificate

Here's exactly what happens between deciding on a new name and holding the updated Certificate of Incorporation.

Step 01

Board Meeting & Resolution

The board convenes, approves the proposed new name, and authorises a director to proceed with the filings.

Step 02

Name Availability Check (RUN)

The proposed name is checked and reserved through the RUN facility, ruling out conflicts with existing names or trademarks.

Step 03

Special Resolution by Shareholders

An EGM or postal ballot is held to pass a special resolution altering the name clause of the Memorandum of Association.

Step 04

Filing Form MGT-14

The special resolution is filed with the Registrar of Companies within 30 days of being passed.

Step 05

Filing Form INC-24

The formal application for approval of the name change is filed along with the requisite attachments.

Step 06

Registrar Examination & Approval

The Registrar examines the application and forms, raising queries if any clarification is needed, before approving the change.

Step 07

Fresh Certificate of Incorporation

A new Certificate of Incorporation is issued in the new name — the CIN itself stays exactly the same.

Step 08

Update MOA, AOA & Statutory Records

The Memorandum and Articles are amended and PAN, TAN, GST, bank accounts, and licenses are updated to the new name.

Eligibility

What your company needs before it can rename

A name change isn't automatic approval — here's what the Registrar checks before signing off on it.

Special Resolution Passed

Shareholders must approve the name change with at least a 75% majority in a general meeting.

No Pending Compliance Defaults

The company should not have outstanding statutory filings or restrictions imposed by the Registrar or Tribunal.

Proposed Name Available

The new name must be unique, compliant with naming guidelines, and not deceptively similar to an existing name.

Central Government Approval, Where Required

Names using restricted or sensitive words need a no-objection or approval from the relevant authority.

Sectoral Regulator Clearance

Regulated businesses — such as NBFCs or insurance-linked entities — may need clearance from their sector regulator first.

No Active Trademark Dispute

The existing or proposed name should not be under litigation or dispute with a registered trademark holder.

Paperwork

Documents you'll need to keep handy

Having these ready before you start cuts weeks off the approval timeline.

Board Resolution

Approving the proposed new name

Special Resolution

Certified copy along with EGM minutes

Altered MOA & AOA

Reflecting the new company name

Director's DSC

Digital signature to authenticate filings

RUN Approval Letter

Confirming the reserved new name

Existing Certificate of Incorporation

Original COI under the current name

NOC, If Applicable

From creditors, lenders, or regulator

PAN Card of the Company

For cross-verification during filing

Why It's Worth It

What a well-executed name change actually gives you

Done correctly, renaming is more than a formality — it resets how your business is perceived without disturbing anything underneath.

Fresh Brand Identity

Aligns your legal name with your rebranded market identity

Legal Continuity Preserved

CIN, PAN, contracts, and liabilities remain fully unchanged

Better Market Positioning

The name matches your current business activity and scope

Resolves Legal Conflicts

Avoids trademark clashes or restricted-word disputes

Supports Restructuring

Reflects new ownership, mergers, or group structure cleanly

Enhanced Credibility

Removes an outdated, generic, or confusing legacy name

Simplified Investor Communication

Removes confusion during funding rounds and partnerships

After Approval

What to update once the new name is approved

The Certificate of Incorporation is just the start — every record bearing your old name needs to catch up.

Update PAN & TAN Details

Apply for corrected PAN and TAN reflecting the company's new legal name.

Update GST Registration

Amend the GST certificate so invoices and filings show the new name.

Update Bank Account Records

Notify banks to update account names, cheque books, and linked documentation.

Update Licenses & Registrations

IEC, MSME, trademark, and other regulatory registrations need to reflect the change.

Update Stationery & Signage

Letterheads, invoices, signboards, and digital assets are updated to the new name.

Intimate Regulators & Stakeholders

Listed or regulated entities must notify exchanges and regulators of the approved change.

Why Hisho & Kanri

Name changes handled by people who file them every week

We know exactly which forms the Registrar scrutinises closely, and how to get a name change approved without a back-and-forth.

Experienced Company Secretaries

Professionals who handle MOA amendments and name filings routinely.

Fast Name Approval Support

We help you pick and validate a name that clears RUN on the first attempt.

Transparent Pricing

One clear fee covering resolutions, filings, and government fees.

End-to-End Documentation

Every resolution, form, and attachment drafted and reviewed by us.

Dedicated Relationship Manager

One point of contact from the board meeting through the new certificate.

Post-Change Compliance Support

We help update PAN, GST, banks, and licenses once the new name is approved.

FAQ

Common questions about changing a Pvt Ltd company's name

Can't find your question here? Use the form alongside this page and we'll answer it directly.

It involves a board resolution, a shareholder special resolution, reserving the new name, and filing forms MGT-14 and INC-24 with the Registrar for approval.

No. The Corporate Identity Number stays exactly the same — only the name on the Certificate of Incorporation and statutory records is updated.

Typically around 15 working days once the special resolution is passed, though it varies with Registrar workload and query resolution.

No — the proposed name must be unique, follow naming guidelines, and not be identical or deceptively similar to an existing company or trademark.

Yes, a special resolution passed with at least a 75% majority is required before the name change can be filed with the Registrar.

Contracts remain valid and binding under the new name, and PAN is updated to reflect it rather than being reissued as a new number.

Yes, the GST certificate must be amended so invoices, e-way bills, and filings show the company's approved new name.

Yes, if the proposed name conflicts with an existing name or trademark, or if required approvals and documents are incomplete.

There's no fixed legal limit, but each change must independently satisfy the approval process — frequent changes may also invite closer Registrar scrutiny.

Because we validate your proposed name before filing, prepare every resolution and form correctly, and stay on to update your statutory records afterward.