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Hisho & Kanri
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We provide accounting, compliance,
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Change in Registered Office

Relocate your registered office without a single form falling through.

Change in Registered Office is the statutory process of updating your company's official address with the Registrar of Companies (ROC) — the address that appears on your Certificate of Incorporation, PAN, GST records, and every legal notice your business receives. Whether you're moving to a bigger office within the same city, shifting to a different ROC jurisdiction, or relocating the company across state lines, the shift only becomes legally valid once it's filed and approved.

Get the filing sequence wrong — skip a board resolution, miss a creditor notice, or file the wrong form for an interstate move — and you risk rejected applications, compliance notices, or a registered address that no longer matches your statutory records. That's why most companies bring in a compliance expert to map out the correct route before filing anything.

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0Address Changes Filed
0Countries Covered
0Avg. Turnaround
0Approval Success
Office Relocation Tracker INC-22
Old Registered Office
New Registered Office
Board Resolution passed
ROC jurisdiction verified
Filing Form INC-22
Categories

Which kind of office change applies to you?

The filing route — and how long it takes — depends entirely on how far you're moving. Here's every category of registered office change we handle, at a glance.

Change Within the Same City

Moving offices within the limits of the same city, town, or village, under the same ROC — the simplest change, needing only a board resolution.

Simple

Change Outside Local Limits

Shifting outside the current city, town, or village but staying within the jurisdiction of the same ROC — requires a special resolution and member approval.

Common

Change to a Different ROC, Same State

Relocating to a jurisdiction covered by a different Registrar within the same state — filed with regional confirmation alongside the standard resolution.

Common

Interstate Change (State to State)

Moving the registered office from one state to another — the most involved category, requiring an MOA alteration and Regional Director approval.

Complex

Rural to Urban Area Shift

Relocating from a rural registered address to an urban commercial address within the same state, often paired with an update to office-use compliance.

Common

Registered vs. Correspondence Address

Updating only the official registered address while keeping a separate operational or correspondence address on file with regulators.

Simple

Change Following Merger or Demerger

Address updates triggered by a corporate restructuring event, filed alongside the broader scheme approval and post-merger compliance.

Complex

Change for LLPs & Foreign Entities

Registered office updates for LLPs, branch offices, and foreign-owned entities, which follow a parallel but distinct filing track from companies.

Common
The Process

From board resolution to updated master data, in eight steps

Here's exactly what happens between deciding to relocate and seeing your new address reflected on the MCA master data.

1

Board Meeting & Resolution

The board convenes and passes a resolution approving the proposed change of registered office and authorising the filing.

2

Special Resolution (Where Required)

For moves outside local limits or across ROC jurisdictions, shareholders approve the change through a special resolution at a general meeting.

3

Filing Form MGT-14

The special resolution is filed with the ROC within the statutory window, a mandatory step before the address change itself can be filed.

4

Regional Director Application

For interstate moves, an application is filed with the Regional Director along with the altered memorandum, since the state clause itself is changing.

5

Creditor & Newspaper Notice

Interstate applications require a public notice in newspapers and individual intimation to creditors, inviting objections within a fixed period.

6

Filing Form INC-22

The core address-change form is filed with proof of the new office and, where applicable, the Regional Director's approval order attached.

7

ROC Verification & Approval

The Registrar reviews the filing and supporting documents, then updates the company's master data with the new registered address.

8

Downstream Record Updates

We help you update PAN, TAN, GST, bank accounts, and other registrations so every record matches the new registered address.

Eligibility

What has to be in place before you file?

Requirements scale with how far you're moving, but every registered office change shares this baseline before a filing will be accepted.

Valid New Office Address

A genuine, verifiable address capable of receiving statutory correspondence and supported by ownership or tenancy proof.

Board or Shareholder Approval

A board resolution for local moves, or a special resolution passed by shareholders for moves outside local limits or ROC jurisdiction.

No Pending ROC Action

The company should have no unresolved prosecution, inspection, or inquiry pending with the Registrar at the time of filing.

Creditor No-Objection (Interstate)

For interstate relocation, secured creditors and debenture holders must have no outstanding objection to the proposed move.

Updated Memorandum (Interstate)

Where the state itself is changing, the company's Memorandum of Association must be amended to reflect the new state clause.

Timely Filing Window

The relevant forms must be filed within the statutory timelines that follow the board or shareholder approval, to avoid additional fees.

Paperwork

Documents you'll need to keep handy

Gathering these upfront is the single biggest thing you can do to keep your filing moving without a resubmission.

1

Certified Board Resolution

Approving the change of registered office

2

Special Resolution / MGT-14

Where the move is outside local limits

3

NOC From Property Owner

For the new registered address

4

Rent Agreement / Sale Deed

Proof of right to use the new premises

5

Recent Utility Bill

Electricity or water bill of new address

6

Altered Memorandum (Interstate)

Reflecting the new state clause

7

Regional Director Approval Order

Required for interstate relocation

8

Newspaper Publication Proof

Public notice for interstate change

Why It's Worth Doing Right

What a properly filed address change actually protects

An updated registered office isn't just paperwork — it keeps every downstream record, notice, and filing pointed at the right place.

Full Legal Compliance

Avoids penalties for an address that no longer matches ROC records

Statutory Notices Reach You

Legal and regulatory correspondence lands at the right office

Smooth Banking Continuity

Banks and lenders see a consistent, updated address on file

Correct Tax Jurisdiction

GST and income tax filings route to the right jurisdiction

Stronger Business Address

A better location can boost credibility with clients and partners

Avoids Show-Cause Notices

Sidesteps ROC scrutiny triggered by address mismatches

Simplifies Future Filings

Every subsequent ROC form auto-reflects the correct address

Supports Business Expansion

Positions the company correctly ahead of scaling into a new region

After the Change

Updating every record that follows the address

Filing INC-22 is the legal step — but your address lives in a dozen other places that need updating too.

GST Registration Update

Principal place of business amended on the GST portal within the prescribed window.

PAN & TAN Address Update

Registered address corrected with the income tax department's records.

Bank Account Records

Current account address updated with your banker along with fresh KYC, if asked.

Import-Export Code (IEC)

DGFT records amended for companies engaged in cross-border trade.

Letterheads, Signage & Seals

Stationery, company seal, and signage updated to reflect the new address.

Other Regulatory Intimations

RBI, SEBI, EPFO, ESIC, or sector regulators informed where the company is registered with them.

Why Hisho & Kanri

Relocation filings handled by people who track every deadline

We've mapped the right filing route for local moves, cross-ROC shifts, and full interstate relocations across India, Singapore, and Malaysia.

Experienced Professionals

Company secretaries who file address changes across every category, every week.

Fast, Sequenced Filing

Resolutions, notices, and forms filed in the right order, without avoidable delays.

Transparent Pricing

One clear package per category, with no hidden government-fee surprises.

Full Filing Visibility

You see every resolution, notice, and form status, not just the final approval.

One Dedicated Contact

A single point of contact from your first call through post-filing record updates.

Secure Documentation

Your resolutions, deeds, and identity documents handled under strict confidentiality.

FAQ

Common questions about change in registered office

Can't find your question here? Use the form alongside this page and we'll answer it directly.

It's the statutory process of updating the official address on record with the Registrar of Companies, which then updates every downstream filing tied to that address.

Form INC-22 is filed for the address change itself, with MGT-14 and a Regional Director application layered in depending on how far the move goes.

A board resolution covers moves within the same city. Anything crossing local limits or ROC jurisdiction needs a special resolution from shareholders too.

It typically runs longer than a local change because of the Regional Director approval and public notice period — plan for several weeks rather than days.

A board or special resolution, ownership or rental proof of the new address, and a recent utility bill are the core set — see the Documents section above for the full list.

Only when the state clause itself changes — that is, for a genuine interstate relocation. Local and same-state moves don't require a Memorandum amendment.

Yes, for interstate changes — secured creditors and debenture holders are given a window to raise objections before the Regional Director grants approval.

The company risks missed statutory notices, penalties for non-compliance, and complications in future ROC filings that rely on the address matching official records.

Yes, LLPs and branch or liaison offices of foreign entities follow a parallel process with their own forms, though the underlying logic is similar.

Because we handle every category of address change routinely, sequence the resolutions and notices correctly, and stay on to update your other registrations once the ROC filing is approved.